City Clerk's Office

Division Responsibilities

The City Clerk Division provides support to the City Clerk and City Council.

City Clerk Responsibilities

The responsibilities of the city clerk include:

• Assisting the public
• Conducting special studies as needed
• Coordinating the following activities / programs:
  • City Policy Manual implementation and updates
  • Electronic Records Imaging program
  • Municipal Code codification
  • Municipal elections
  • Records Retention program
• Maintaining official City records
• Elected Officials' Statement of Economic Interest
  • AB 1509 Political Reform Act of 1974 (PDF)
• Agency Report of Public Official Appointments
  • Form 806 (PDF)
• Preparing and distributing documents including:
  • City Charter (PDF)
  • City Council agendas
  • Legal notices
  • Minutes
  • Packets with supporting documentation

In order to permit adequate review and preparation of agenda items, Policy Number 104 ensures that City Council and City Staff have access to copies of City Council agenda items with sufficient review time prior to meetings. For more information, please read through a copy of Policy Number 104 (PDF).